The information in Using Copyrighted Works in Teaching:  A Guide for Colgate University Faculty is intended to advise members of the Colgate University community in their use of scholarly information and resources and constitutes the university’s position on the curricular use of works protected by copyright law.  CU Libraries, ITS, Print Shop and legal counsel have worked together to provide services to address the use of copyrighted works in teaching.

Services for Teaching and Research

CU Libraries Linking Service:  The Libraries provides access to significant content through its licenses to many journals, newspapers, and other publications for use as course materials. 

Copyright Clearance Center Annual Copyright License:  Beginning Fall 2014, the University Libraries have contracted with the Copyright Clearance Center for their Annual Copyright License that enables everyone at Colgate University to reproduce and distribute text-based copyrighted content, in both print 
and digital form, across campus with the confidence that sharing is being done within copyright laws and university guidelines.

This license provides faculty, librarians and research and administrative staff with comprehensive, institution-wide coverage for the reuse of text-based copyrighted content in both print and electronic formats for educational and research purposes.

Some common uses covered by the license include:

  • Library reserves (print and electronic)
  • Electronic course content (i.e., intranet and course management system postings)
  • Classroom handouts
  • Coursepacks (print and electronic)
  • Internal e-mail
  • Research collaboration
  • Administrative communications

Types of use not covered the Academic License are copying an entire work or most of it, non-educational uses (e.g. promotional and advertising), performance rights, graphic material without the accompanying text, interlibrary loan, and some items covered by the license but subject to individual publisher restrictions as noted in the license.

CCC Annual License and Library Reserves:  We recommend that faculty utilize the Libraries Course Reserves process to post book chapters, journal articles, or a poem, essay or excerpt to electronic reserves via Moodle since library staff will insure coverage and secure permissions for what we anticipate will be a very small number of items.

CU Libraries Copyright Support

Since copyright law is complex, this guide may not answer all questions or provide recommendations applicable to every situation that faculty members, support staff, and blended or online course administrators may encounter.  

For additional information, contact Heidi Eakin, Head of Borrowing Services (; x6934) who also may consult with the university’s legal counsel at Bond Schoeneck & King in Syracuse, NY, to obtain the most informative response. 

Copyright By Format

Copyright Summary Chart

Related University Information on Copyright

CU Libraries - Special Collections and University Archives - Copyright & Permissions Policy

CU Information Technology Services-Unacceptable Use of Software and Hardware


CCC Annual License and Other Uses:  To see for yourself if the article or chapter you wish to post for your students is covered under the CCC license, simply go to and enter the publication title of the work (e.g.: book, journal, newspaper), ISBN/ISSN or publisher of the title you wish to use. Under “Annual License – Academic” in the Display Options box you will see pre-selected permissions options. Click the Search button. 

In the search results, the most frequently requested publications are displayed first. To view the coverage available for the permission types selected, click the “View selected permissions options” link. Under the Annual License Options tab you can confirm whether the title is covered by the license by a green check mark and the text, Covered by CCC Annual License – Academic. You are now free to use the content under the terms of the license. 

In the event a publication is not covered under the license you can search for and obtain permissions using CCC’s Pay-Per-Use Services by clicking on the More permissions options link.