Special Collections and University Archives 
Access Policy

The policies listed here are intended to provide researchers with the fullest access possible to the collections in Special Collections and University Archives while maintaining the physical and intellectual integrity of the materials.


Researchers may use Colgate's Library Catalog (online catalog) to identify and locate items in Special Collections and University Archives. Please be aware that many collections in the University Archives are not yet cataloged in the library catalog. Select archival and manuscript collections have finding aids. Please contact department staff if you need assistance in discovering materials.


Researchers, especially those from out-of-town, are encouraged to contact Special Collections and University Archives to make an appointment before visiting to ensure staff availability. It is recommended that researchers inform department staff of their research topic in advance of their visit. Please be advised that the reading room can be somewhat cold.

SCUA Materials Retrieval Policies

When requesting materials, please plan ahead as far as possible. At a minimum, please allow 24 hours, not including weekends, for materials to be retrieved. SCUA staff will make every effort to make material accessible to researchers in a timely manner.


Some material will need to be reviewed by SCUA staff before it can be made available to researchers. Please refer to the Special Collections and University Archives Restricted Records policy for further information on restrictions.


If SCUA staff determine that your request contains material that must be reviewed, please allow 1-2 weeks for it to be made available. Collections containing material that is likely to require review include, but are not limited to, A1002, the President's Office records; A1003, the Office of the Provost and Dean of the Faculty records; and A1004, the Dean of the College records.