University Archivist, and Head of Special Collections and University Archives

As part of our strategic cluster hiring initiative, Colgate University Libraries is looking for a University Archivist and Head of Special Collections and University Archives. This is an open-rank position that provides leadership, vision, planning, and budgetary management for the Special Collections and University Archives. This includes the development, preservation, organization, and promotion of print and digital collections. As part of the outreach and engagement team, the University Archivist will work directly with students, faculty, university departments and programs, alumni, and community members. This reinforces the role of primary source materials as curricular resources. 

About the Position

  • The University Archivist will preserve and make accessible the history of Colgate, and champion continued growth of the department’s digital collections.
  • The successful candidate will also demonstrate a creative and collaborative approach to the implementation of strategic changes in the department’s procedures; ensure timely response to researcher’s needs; and develop innovative programs and exhibits drawing on the entire collection.
  • The department has the opportunity to focus on incorporating diverse voices into these collections and more fully represent the Colgate experience. 
  • Finally, the Head of Special Collections and University Archives will work collaboratively with the members of the Picker Art Gallery and Longyear Museum of Anthropology to develop new pedagogical approaches to object-based teaching and learning and envisioning shared storage of collections in conversation with the Middle Campus Initiative for Arts, Creativity, and Innovation.


University Archivist, and Head of Special Collections and University Archives Qualifications

We are most interested in finding the best candidate for this position, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don’t have all the preferred qualifications.

Required Qualifications

  • An MLS/MLIS from an ALA-accredited institution or equivalent.
  • At least one year of experience working in an academic archive or special collections department.
  • Knowledge and understanding of trends and best practices in the field of archival management.
  • Strong commitment to diversity, equity, and inclusion (DEI), with an awareness of current DEI issues in libraries, archives, special collections, museums, and related fields.

Preferred Qualifications

  • Experience working in an academic archive or special collections department.
  • Ability to work with archival collection management software (i.e., ArchivesSpace)
  • Experience creating EAD finding aids.
  • Demonstrated knowledge of descriptive and metadata standards such as EAD, DACS and Dublin Core.
  • Experience in the curation of digital archival materials.
  • Teaching experience, especially experience utilizing primary sources and/or artifacts for teaching and learning .
  • Supervisory experience.


Apply via Academic Jobs Online

Please apply for this position with the following materials:

  • A cover letter, which should address the following questions:
    • Please outline your professional development and scholarly plans and goals, as well as any resources that you will need for pursuing these interests (national or international conferences, collaborators, workshops, etc.)
    • How do you envision Colgate University Libraries supporting you in reaching these goals?
    • What initiatives or contributions in the area of DEI demonstrate your awareness and sensitivity towards promoting an inclusive work environment?
  • Your most recent CV 
  • Names and email addresses of three references. (The committee will contact those references at a later stage.)

Applicant Review Timeline

Review of applications will continue until the position is filled. If you have any questions about this position, please email the search committee chair and University Librarian Courtney L. Young (


About Colgate University

Colgate is a vibrant liberal arts university of 3000 students situated in central New York state. Colgate faculty are committed to excellence in both teaching and scholarship. Applicants with dual-career considerations can find postings of other employment opportunities at Colgate and other institutions of higher education in upstate New York on the HERC website.

Affirmative Action/Equal Opportunity Policy Statement

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected veteran status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate University is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.